RESIDENT ARCHITECTURAL COMMITTEE BY-LAWS
ARTICLE I ORGANIZATION
SECTION I NAME
The Committee shall be known as the Kings Contrivance Resident Architectural Committee hereinafter referred to as the RAC or the Committee.
SECTION II OBJECTIVES
The Committee's objectives are as follows:
• To protect and preserve the quality of the village environment in accordance with the provisions of the Kings Contrivance Village Covenants, while ensuring the greatest possible freedom in use and alteration of private property.
• To provide guidance and information to village residents in planning improvements and alterations to their property.
• To review residents' exterior alteration applications or complaints, and make recommendations to the Kings Contrivance Architectural Committee (AC) to assist in its determination regarding applications or complaints of covenant violations.
• To act as advisor to the Village Board on architectural matters.
• To stimulate resident involvement in the architectural review process.
• To foster pride in maintaining the appearance of the village.
• To operate and act in accordance with the approved guidelines.
SECTION III COMPOSITION
The RAC shall consist of from 5 to 7 members at large.
ARTICLE II MEMBERSHIP
SECTION I ELIGIBILITY
Membership in the RAC is open to all resident unit owners in the Village of Kings Contrivance who:
• are serious in their intent to work for and with the Committee
• have no covenant violations
• are willing to support the current Kings Contrivance Architectural Guidelines
SECTION II APPOINTMENT AND TENURE OF MEMBERSHIP
• Interested candidates must submit a letter of intent to the Village Board. The candidate must attend three (3) RAC meetings and accompany at least one RAC member on site visits pertaining to the third of these meetings. after the third meeting, the candidate will be interviewed by the RAC and a recommendation will be sent to the Village Board. The candidate will then be interviewed by the Village Board at a board meeting. Appointment is by a majority vote of the Village Board.
• Appointment is for a one year term and there will be no limit to the number of terms which any resident may serve.
ARTICLE III RESIGNATIONS
• The resignation of RAC members may be made by sending a letter of resignation to the Village Board with copies to the chair of the RAC and the covenant advisor.
ARTICLE IV VACANCIES
• When a vacancy occurs on the RAC, solicitation for candidates will be published in the Crown Prints. Candidates must meet the requirements of membership in Section I of these by-laws.
• After consideration of all candidates, the RAC shall send a recommendation to the Village Board pertaining to the appointment. The term of office for the new member shall coincide with the remaining term of the original committee member whose departure created the vacancy.
• Appointments are renewable in September each year.
ARTICLE V REMOVAL OF MEMBERS
• A motion for removal of a member of the RAC may be made by any two members of the RAC for excessive absences from regular meetings, failure to perform Committee duties as outlined herein, disregard of the covenants and guidelines, lack of cooperation with the Committee, or unprofessional conduct.
• A recommendation to the Village Board for removal of a member requires the unanimous vote of the remaining members of the RAC.
ARTICLE VI DUTIES OF GENERAL MEMBERSHIP
All RAC members are required to:
• participate at RAC meetings on a regular basis
• review applications and make site visits
• assist the chair of the RAC in the processes and procedures of the RAC
• assist the covenant advisor with regard to violations
• perform other duties deemed necessary by the RAC
ARTICLE VII OFFICERS
SECTION I TITLES
The titles of the officers of the RAC shall be the chair and the vice-chair.
SECTION II ELECTION AND TENURE OF OFFICERS
Officers shall be elected according to the following procedures:
• Each RAC member shall state his or her opinion regarding the qualities necessary for a RAC chair to operate effectively and efficiently.
• Each RAC member shall state his or her willingness to assume or not assume the chair.
• A written ballot shall be taken.
• The covenant advisor shall tally the ballots and announce the winner.
• The process shall be repeated for the position of vice-chair.
• Elections shall be held annually at the second RAC meeting in September.
SECTION III DUTIES OF OFFICERS
• The chair shall preside over all meetings and be the representative of the RAC.
• The vice-chair shall assume all duties and responsibilities of the chair in his/her absence.
ARTICLE VIII MEETINGS
SECTION I REGULAR MEETINGS
Regular meetings of the RAC shall be held twice a month at a time and place designated by the RAC. The schedule is subject to change due to holidays or a lack of applications for review. The decision to change or cancel a regular meeting shall be made by a majority vote of the RAC. All regular meetings are open to the public.
SECTION II SPECIAL MEETINGS
Special meetings may be called at any time by the chair, covenant advisor, or the AC. Reasonable notice of such meetings including time, place and specific purpose for business shall be given to each member. The business of the special meeting is limited to the specific matters listed on the agenda. All special meetings shall be open to the public.
SECTION III WORKSESSIONS
Worksessions may be called at any time by the chair, covenant advisor or the AC with reasonable notice given to each member. No formal action may be taken at a worksession except formulation of recommendations to the Village Board of candidates for membership on the RAC. All worksessions shall be open to the public.
SECTION IV QUORUM
For the purpose of reviewing applications or discussion of other matters except the removal of members, a quorum shall be defined as a majority of the existing Committee.
SECTION V ORDER OF BUSINESS
The following shall be the general order of business for the RAC at regular meetings:
1. Review applications of residents in attendance.
2. Listen to residents who wish to address the RAC.
3. Review applications tabled from a previous meeting.
4. Review new applications.
5. Conduct other business.SECTION VI RULES OF ORDER
Except as otherwise provided herein, or as mandated by the Kings Contrivance Village Covenants, parliamentary law as defined in "Robert's Rules of Order" shall govern the proceedings.
SECTION VII VOTING
All members of the RAC shall have the right to vote on all matters that come before the Committee except:
• on their own applications
• when a member discloses a possible conflict of interest involving an applications or other issue before the RAC
• if the member has a covenant violation
SECTION VIII SIMPLE MAJORITY VOTE
All matters up for a vote shall be passed by a simple majority vote, except removal of a member as described in Article V. Absentee voting or voting by proxy is prohibited.
ARTICLE IX AMENDMENTS
SECTION I HOW TO AMEND
These By-Laws may be amended at any time by the affirmative vote of a majority of the entire RAC and subsequent review and approval by a majority of the members of the Village Board.
SECTION II EFFECTIVE DATE
Amendments shall become effective when adopted, unless otherwise provided.